Vandy is a fleet management platform that helps businesses efficiently manage their vehicles, drivers, and operational workflows. It offers features like document management, maintenance tracking, expense reporting, and real-time vehicle monitoring to improve fleet efficiency.
Fleet document management
All your fleet documents
in one place, always up to date.
From insurance and MOT certificates to invoices and leasing contracts, Vandy helps you keep all your fleet documents organized, up to date, and easy to find.
Companies with mobile document access are
up to 24% more productive
Why choose Vandy for fleet document management
- Find any document in seconds
- Avoid late renewal fines and penalties
- Never miss a day on the road because of overdue inspections
- Take the stress out of tracking fleet documents
- Give your team the access they need
Digital glovebox for your vehicle documents
Upload insurance, registrations, inspection certificates — everything — and keep them safe and organized in one secure spot.
At-a-glance document overview
See what’s up to date, what’s missing, and what’s about to expire — all on one clean, easy-to-read dashboard.
Expiration alerts: So you never miss a deadline
Get reminders before important documents expire — avoid fines, stay compliant, and keep your fleet moving.
Share documents easily. Control who has access.
Give your drivers, managers, and office staff direct access to the documents they need, without endless back-and-forth.
Track leasing contracts and fleet expenses too
Easily track lease mileage and avoid overages
Vandy helps you keep track of your lease mileage, so you finish your lease without overages. See your remaining miles and lease time in an intuitive interface – no spreadsheets, no hassle, no worries.
AI-powered expense document tracking
Cut down on manual data entry. Upload receipts or invoices and let AI do the rest – it recognises key details like supplier, vehicle, and cost, helping you save time and reduce manual errors.
Frequently asked questions
Vandy allows users to manage various types of fleet-related documents, including:
- Financial documents: Invoices, receipts, and expense reports.
- Legal documents: Leasing documents, insurance policies, and compliance certificates.
- Vehicle documents: Registration papers, maintenance records, and inspection reports.
Yes, Vandy enables document sharing with authorized employees. Admins can set access permissions to ensure the right team members can view, upload, or edit documents. This streamlines collaboration and ensures important records are accessible to relevant users.
Vandy includes an automated notification system that alerts users about upcoming document expirations. Notifications can be sent via email and in-app alerts, ensuring compliance and reducing the risk of missing important deadlines.
Documents in Vandy are structured based on categories like financial, maintenance, and vehicle-related files. Users can filter, search, and tag documents for easy retrieval. The system also allows linking documents to specific vehicles or drivers, enhancing organization and accessibility. The financial records you have of your fleet can be filtered and exported.
Do you still have questions?
We love that you are interested. Don’t hesitate to reach out to us for more details!